Veterans Canteen Service Packaging Guidelines

Are there any requirements for packing lists when shipping cartons?

A Bill of Lading (BOL) and packing slip(s) must be included with the shipment. Additionally, the BOL used must meet the requirements set forth by the Department of Motor Transportation.

Source: Veterans Canteen Service Shipping Standards Guide - Mar 8, 2018

Are there any requirements for packing lists when shipping pallets?

Packing lists for pallets must be adhered to the outside of the box or shrink wrap. They must state the VCS PO #, a list of items, and either the weight by item or total weight of the shipment under the VCS PO. Every PO # package must have the weight identified on the packing slip, and all boxes must be marked with 672C to identify it as a canteen shipment. Pallets must be shrink-wrapped with the packing slip/manifest for all items on the pallet on the outside of the shrink wrap.

Source: VCS San Juan, PR Shipping Instructions - No Version On Record

Can purchase orders be mixed within a single carton?

Multiple purchase orders should not be packed in a single carton as it is listed under carton compliance issues.

Source: Veterans Canteen Service Supplier Compliance Program - No Version On Record

Can SKUs be mixed on a single pallet?

Single SKU pallets are required as per SOTI (Single SKU Pallet) structure, no mention of mixed SKUs on pallets.

Source: Ship Notice/Manifest - 856 EDI Guidelines - Apr 17, 2013

Can SKUs be mixed within a single carton?

Yes, SKUs can be mixed within a single carton using the SOPI ASN structure, which accommodates multi-SKU cartons. However, SOTI requires pallets to be single SKU.

Source: Ship Notice/Manifest - 856 EDI Guidelines - Apr 17, 2013

What are the min max weight requirements for shipping pallets?

Palletized shipments have a minimum weight requirement of over 150 lbs and a maximum weight of 9,999 lbs for shipping via FedEx Freight Economy. Shipments exceeding 10,000 lbs require contacting VCS Logistics for shipping direction.

Source: Veterans Canteen Service Shipping Standards Guide - Mar 8, 2018

What are the requirements for Bills of Lading when it comes to pallet (freight) or carton (parcel) shipments?

1. The Bill of Lading (BOL) must meet the Department of Motor Transportation requirements. 2. Include a valid shipment date which is less than 365 days old. 3. Ensure a unique PRO number is used and never reused. 4. Shipper and consignee information must be complete, including Company Name, Full Contact Name, Phone, and Address (City, State, Zip Code). 5. If applicable, enter reference information in the "Special Instructions" section. 6. Total weight and unit of measure should be clearly indicated. 7. The correct NMFC Item # and Classification # must be provided by the shipper. 8. The shipper's signature and date are required. 9. Consolidate orders destined for the same location in a master BOL if applicable. 10. For LTL shipments, the weight and unit of measure should be as accurate as possible.

Source: Veterans Canteen Service Shipping Standards Guide - Aug 1, 2023

What are the requirements for carton or pallet labels and their placement?

The GS1-128 label is required on all cartons and must include several zones: Zone A for shipper information, Zone B for recipient information, Zone D for carrier and tally information, Zone E for carton contents, and Zone G for the GS1-128 Barcode. It must be 4"x6" in actual size, and details like ship from/to names and addresses should be in 10-12 pt font, while the GS1-128 Barcode must be in 20 mil bars.

Source: GS1-128 Shipping Label Guidelines for Veterans Canteen Service - No Version On Record

What are the requirements for placing labels on cartons being shipped?

The GS1-128 label is required on all cartons shipped to a Veterans Canteen Service facility. It must include the following required zones: - **Zone A:** Ship From information, including the name, street address, city, state, and postal code. - **Zone B:** Ship To information, including the Veterans Canteen Service facility name, street address, city, state, and postal code. - **Zone D:** Carrier Name or SCAC code, and the number of cartons (1 of x). - **Zone E:** PO Number and Vendor SKU/UPC. - **Zone G:** GS1-128 Serial Shipping Container Code (SSCC-18) which includes a GS1-128 barcode and must be unique per carton. Optional zones: - **Zone C:** Ship To postal code in UCC 128 symbology. - **Zone F:** For vendor's convenience, additional pieces of information can be listed. The label size should be 4"x6" and specific font sizes are indicated for each zone, ranging from 10 to 16 pt font. GS1-128 barcode must conform to GS1-128 symbology requirements, which can be referenced at www.gs1.org/barcodes.

Source: GS1-128 Shipping Label Guidelines for Veterans Canteen Service - No Version On Record