Eastern Mountain Sports Packaging Guidelines

Are there any requirements for packing lists when shipping cartons?

Yes, there are requirements. Each purchase order within a shipment must have a packing list attached. It should be in a poly envelope on the outside of the lead carton, marked "Packing list Enclosed," and the lead carton should be labeled as carton "1 of x."

Source: Eastern Mountain Sports Vendor Partner Manual - Dec 2, 2016

Are there any requirements for packing lists when shipping pallets?

Each purchase order within a shipment must have a packing list, which should be in a poly envelope on the outside of the lead carton and marked "Packing list Enclosed." For non-EDI vendors, a packing list and BOL must also be sent to traffic@ems.com or faxed. The list must include purchase order number, total number of cartons, total units shipped by style, color, and size, and for pack by store orders, total number of cartons and store number. Vendors using consolidators must provide two copies of the packing list.

Source: Eastern Mountain Sports Vendor Partner Manual - Dec 2, 2016

Can purchase orders be mixed within a single carton?

No, purchase orders cannot be mixed within a single carton.

Source: Eastern Mountain Sports Vendor Partner Manual - Dec 2, 2016

Can SKUs be mixed within a single carton?

Yes, SKUs can be mixed within a single carton for dropship orders. The product for each store must be packed in as few cartons as possible to minimize carton count while staying within the 40LB maximum weight limit.

Source: Eastern Mountain Sports Vendor Partner Manual - Dec 2, 2016

What are the max and min dimensions for shipping cartons?

Minimum dimensions for shipping cartons are 9" Length x 9" Width x 3" Height. Maximum dimensions are 36" Length x 27" Width x 30" Height.

Source: Eastern Mountain Sports Vendor Partner Manual - Dec 2, 2016

What are the max and min weights for shipping cartons?

The maximum weight for shipping cartons is 40 lbs and the minimum weight is 2 lbs.

Source: Eastern Mountain Sports Vendor Partner Manual - Dec 2, 2016

What are the requirements for Bills of Lading when it comes to pallet (freight) or carton (parcel) shipments?

Bills of lading must include the following information: ALL Purchase Order number(s) being shipped, total weight for shipment, weight by purchase order, total number of cartons, total number of cartons per purchase order, seal numbers, type of product, National Motor Freight Carrier (NMFC) code, shipper information - vendor name and address, and freight terms. Excess value should not be declared on the bill of lading.

Source: Eastern Mountain Sports Vendor Partner Manual - Dec 2, 2016

What are the requirements for carton or pallet labels and their placement?

Each carton must have a label placed consistently on the lower right leading edge on the long side of the carton, ensuring visibility when stacked. Labels should not be placed on top or bottom. They must be clear, legible, and for EDI vendors, include a UCC 128 label. Necessary information includes ship to address, shipper information, purchase order number, vendor style number, total units, and carton count (e.g., "1 of 5").

Source: Eastern Mountain Sports Vendor Partner Manual - Dec 2, 2016

What are the requirements for inner packs and cases?

Inner packs/bundles must contain consistent or standard quantities and sizes, and can be packed in a master carton. Case packs should have one style, color, size (UPC) per carton without mixing multiple styles, colors, or sizes.

Source: Eastern Mountain Sports Vendor Partner Manual - Dec 2, 2016

What are the requirements for placing labels on cartons being shipped?

Each carton in a shipment must have a clear and legible label placed on the lower right leading edge on the long side of the carton, making it visible when cartons are stacked. Do not place labels on the top or bottom of the carton. EDI vendors must use a UCC 128 label. Required information includes shipper information, purchase order number, vendor style number, total units, carton count (e.g., "1 of 5"), and other specific information based on the order type (e.g., store number for cross dock orders). If shipping via UPS, reference 1 should be the PO number, and reference 2 should be the ship to location for the PO. Failure to comply may result in processing delays and a chargeback assessment.

Source: Eastern Mountain Sports Vendor Partner Manual - Dec 2, 2016