UNFI Packaging Guidelines

Below you will find a common list of FAQs that our users have when it comes to packaging guidelines for UNFI.

Are there any requirements for packing lists when shipping cartons?

A detailed packing slip must accompany each PO being delivered or picked up. It can be enclosed in a carton but should be clearly identified. Products shipped via FEDEX/UPS must include a packing slip with a description and quantity of shipped items. The packing slip must be part of the package at the time of delivery.

Are there any requirements for packing lists when shipping pallets?

Each bill of lading must be accompanied by a detailed packing slip for each release/PO being delivered or picked up. However, the document does not specify the exact placement for the packing list.

Can pallets be stacked?

Pallets can be stacked, but products must be palletized, shrink-wrapped, and on a good quality GMA 4-Way, 40" x 48" pallet, with no product overhanging on any side of the pallet. All corner boards must be 100% cardboard on any load to any DC.

What are the allowed pallet types for shipping?

Acceptable pallets include: New GMA pallet, #1 GMA pallet (also referred to as Grade 1, Grade A, Class 1, Class A), #2 GMA pallet (also referred to as Grade 2, Grade B, Class 2, Class B), and stringer pallet with 4-way entry and 3 stringers.

What are the min max weight requirements for shipping pallets?

The document specifies that the pallets used must be of GMA spec with a minimum 2500-pound capacity. However, there is no mention of a maximum weight requirement for shipping pallets.

What are the requirements for Bills of Lading when it comes to pallet (freight) or carton (parcel) shipments?

For pallet freight shipments, all shipments must be clearly labeled with the Distribution Center (DC) Name at the top and the UNFI PO number beneath. This label should be placed on the bottom left corner under stretch wrap on two opposite sides of the pallet. For Bills of Lading, it must include: UNFI's Purchase Order Number, UPC Code or Supplier Item Code, Quantity Shipped by Item, Net Weight, Sell by Dates, Temp controlled loads listing, Country of Origin information by line item, Number of cartons shipped, Delivery appointment, Driver Signature, Carrier Name, Shipper Number or Load Number, Pick-up Date, Seal Number, and whether shipper loaded and counted. Non-compliance may result in fees.

What are the requirements for carton or pallet labels and their placement?

Carton labels must include a complete item description, sell by/use by/pack date, case pack, UPC or Supplier Item Code, precautionary markings, net weight, and consistent sell by date markings with the retail unit. Labels for pallets should include the DC name at the top and the UNFI PO number beneath, placed on the bottom left corner under the stretch wrap on two opposite sides of the pallet. The pallet label must be no smaller than 5x8 inches, preferably 8 1/2 x 11 inches. For multiple pallets, use placards referencing "Pallet 1 of 3," "Pallet 2 of 3," etc. Barcodes on cartons should be placed on the longest side or on the top if the carton is shorter than 6". Non-compliance can result in fees.

What are the requirements for inner packs and cases?

For inner packs and cases, products requiring special temperature handling must have these instructions clearly indicated on the outside of cartons. Inner packs sold to retail must also indicate any temperature requirements. Shipping cases must have readable barcodes and information like item description, sell/use/pack date, and UPC code. Packaging must protect against damage and meet freight carrier requirements.

What are the requirements for placing labels on cartons being shipped?

Shipping cartons must have scan-able barcodes. GTIN (Global Trade Item Number - 14 digit) is the preferred barcode format, specifically GS1-128 or ITF-14. If GTIN numbers are not assigned, the unit UPC code may be used. However, suppliers may not use the same UPC for multiple case packs. Barcodes should optimally be placed on two adjacent sides of the longest side of the carton. For cartons shorter than 6" in height, the barcode should be placed on the top. Barcodes need to be at least 1.25" from the carton edge and should not overlap seams or be covered by taped openings. They can be printed, ink jetted, or be part of an attached label.